Mar 29, 2018 the main difference is that an fbt log book applies to the relevant fbt year that is, ending march 31 while an income tax log book applies to an income year that is, ending june 30. Theres nothing more satisfying than getting tax money back from sars. It allows you to keep track of business and private trips. Sars logbook is a complete digital logbook application which is developed for south africans to ease the process of tax returns and rebates. Feb 2002 example of how to keep a detailed logbook.
Use this log book template to compile a complete vehicle logbook for all business and private travel. It is, in reality, proof of your vehicle condition. You may make use of the sars elogbook, simply download the. Vehicle log book enables a user to record all vehicle related details and info at a place in an. Having an accurate travel log book could help you get r17 719 back in your tax rebate. If you follow the guidelines, it is highly likely that sars will be satisfied with your recordkeeping, and that your claim will pass muster. For the rates for other tax years please visit the sars website at.
For you to get any tax benefit out of a travel allowance on your private motor vehicle, from 1st march 2009 you have to keep a logbook. Started my new job and theyve given me a petrol allowance quite small 2 tanks and theyve said i need to kep a logbook for sars etc. Download this free car logbook template so you can keep track of each. To do this, youll have to keep an accurate record of all your expenses during the year, in addition to keeping a log book. Unless a log book is maintained, the first 18000 km per annum is deemed to be for private use including travelling between home and business, the next 14000 km per annum is deemed to be for business and the balance above 32000 km per annum is again deemed to be for private use. Our sars compliant online travel logbook allows you to keep track of your travel claims throughout the year. Secondly, make sure that you keep a logbook throughout the year. Take your completed travel logbook together with all other relevant material supporting documents with. This should match with the amounts that are recorded each day. If you want to maintain a log of your vehicle but dont know how to do that, you can download a readymade vehicle log template which is free of cost and very easy to use. Vehicle logbook app for recording work trips taxtim sa. I recommend employees download this for use as it indicates all details required by. The template accommodates multiple vehicles and can also be used to calculate travel charges for invoicing to clients.
It is essential to traditional navigation and must be filled in at least daily. Sars logbook for business travel mybroadband forum. What you need to know about travel allowance in south africa. A car logbook can help you get the most from your legitimate workrelated vehicle use. At the time when you would like to sell, it will be very easy for you to determine the real market value of vehicle.
This log can also provide important information to your car mechanic during the vehicles servicing. You can calculate mileage and fuel expenses with the vehicle log book for excel. Note that it is not necessary to record details of private travel. The south african revenue service reserves the right to audit and query the content or information recorded by the taxpayer in any logbook. After the data has been uploaded to the gps log book server, via a user friendly online interface, then sars compliant log books can be created. Calculate your claim based on the cost scale table which sars supplies youll find this table in the introduction section to the travel elogbook calculate your claim based on actual costs. We began using the patrol method this fall, and after the scouts elected an acting patrol leader and apl, i immediately picked up this log book along with a copy of the current bsa patrol leaders handbook side plug that publication has a lot of really excellent guidance that is even. This is a letter from sars to explain the necessity of logbooks for reclaiming diesel expenditure. The total quantity of liters not substantiated will be. It is not intended as legal advice, but as a practical guideline for handling your diesel refund claim correctly.
If you have any requests, suggestions, bug reports, comments or critique, please contact me. During installation, the uac user account control settings and anti virus programs could potentially block the usb drivers or software from installing if the settings are too high. Updating the vehicle log on daily basis will also give you the true value of your asset by the end. This vehicle log book for excel is one of the many excel templates that you can use for just about any aspect of your home and business. Managing your tax compliance status with sars the issuing of the pr. The software generates tax compliant reports so you can claim from the taxman. A separate logbook must be kept for each motor vehicle where more than. Now you can keep your vehicle log book up to date with oneclick simplicity from taxtim.
Generic diesel rebate logbook forestry in south africa. In fact, all taxpayers with a car need to submit a logbook to sars with their tax returns. Calculating a travel deduction if you are in receipt of a travel allowance introduction it is now compulsory to keep a logbook of all your travel in which you. These downloadable templates that we offer are all for free. This has led to a situation whereby the large number of disputes have arisen. Everything you need to submit your tax return is included in the application.
Travel elog book sars logbook used to claim a deduction. You can print out the template and start maintaining a record for your vehicle. This assists in the log book submission of an annual tax return. Supporting software then enables you to download a sars compliant record of your travel for the week and allocate your trips to business or personal. Introduction it is now compulsory to keep a logbook of all your travel in which you. Travel log book 2019 download here ctf provides you with a workable sample here car log book. Any warranty related issues for a car can be successfully handled if you maintain a perfect log book for it. In other words, failure to provide a log book results in an unnecessary and entirely avoidable financial penalty. Mar 01, 2012 logbook for 01 march 2012 to 28 february 20 in pdf format. This document gives a clear idea of the mileage covered by your vehicle. After the fifth year, a new log book will need to be kept. Even though the hand written logbook is still compliant to the requirements of sars, it is definitely a very time consuming affair.
The sample of drivers drove a total on average of 24 872kms in the tax year with 8565kms of these kilometres being driven for business purposes 34%. This should match with the amounts that are recorded each day to ensure that the mileage is correct. Gps log book how to generate a sars compliant logbook. With matrixs electronic sars tax logbook, you can easily and effortlessly track, measure and monitor vehicle mileage, fuel consumption and maintenance costs. The term originally referred to a book for recording readings from the chip log used to determine the distance a ship traveled within a certain amount of time. This vehicle log book for excel in particular can help you calculate the various expenses that are part of owning a vehicle. It is a key document that ensures a perfect investment on your asset. Because most of the users were not aware of the logbook requirement, other documentary proof to substantiate the quantity of diesel used should be supplied. Little logbook is a gps device that plugs into your vehicle lighter socket and logs mileage as you drive.
Travel e log book sars logbook used to claim a deduction on personaltax. Gps log book sars travel logbook za 1 of 2 september 2011 52. As members are no doubt aware, there has been some confusion regarding what specific information and in which format sars requires growers to supply them in order for them to comply with the regulations and hence obtain the rebate. These expenses include fuel, oil, repairs and maintenance, car licence, insurance, wearandtear and finance charges or lease costs. It helps you to prepare a vital document that allows you to keep your vehicle in tip top condition. May 16, 2019 if you receive a travel allowance from an employer or principal, you can claim a deduction on assessment of your annual income tax return for the use of a private motor vehicle for business purposes. The application has a built in online address search engine.
This template is easy to customize which increase the. A log book is a written record of your business use of a vehicle over a period of at least 12 continuous weeks, which should be indicative of the whole year of your business travel. Live life simply by using the sars tax logbook for automated travel, fuel and maintenance reporting. Travel logbook for 1 march 2012 to 28 february 20 sa tax.
Find out how much your estimated claim would be and see how gps log book saves you time and money so you can enjoy the important things in life. Firstly, record your motor vehicles odometer reading on 1 march, i. The printable mileage log comes in both word and pdf format. The gps log book device plugs into the cigarette lighter in your car and automatically records all vehicle mileage. Since the new tax compliance status tcs system in 2015, we advised that the printed tcc will be stopped at a future date. Logs april 15, 2015 february 7, 2019 kate log book, log book template. Whether youre selfemployed, a business owner or a corporate employee, tracking your travel and fuel expenses is crucial for business and tax purposes. That is the reason why vehicle log book is becoming the most important and popular way to measure and claim car usage expenditures. Our sars compliant travel logbook allows you to keep track of and consolidate your travel claims throughout the year.
Tax planning log book sars have now made it compulsory to have a detailed car log book. The engine can be used to search an address or even a company name. Grain sa made an agreement with sars with regards to the keeping of logbooks for any periods before 1 april 2012 under audit. National news sars has made a special allowance for farmers who have not kept a careful log of diesel consumption. Gps logbook combines fuel logbook and travel for tax purposes. Construction receipt templates are also available for download. Get your sars travel logbook app from taxtim to record work travel kilometres via. Sars vehicle tax log book for the period 1 march 2011 to. To do this, youll have to keep an accurate record of all your expenses during the year, in addition to keeping a. Calculating a travel deduction if you are in receipt of a travel allowance the income tax act no. It comes in different shapes and designs and can be easily customized.
If you were looking for a vehicle log book template then you have come to the right place because you can download an editable one free from here. Along with a beginning record of the vehicles mileage at the beginning of the year, youll need a record at the end of the year too. Any problems with the fuel consumption can be easily tracked. This gps logbook is webbased so you access your trip data anytime, anywhere, provided you have an internet connection. A log book is a record of important events in the management, operation, and navigation of a ship. The purpose of the vehicle log book is to show the business use percentage of the vehicle. This site can be used to keep all your vehicle logbook entries and to then see interesting reports like fuel consumption per refill, cost per month, etc. Free excel logbook for sars download at the bottom of the page.
We hope you find an app that suits your needs, and if you do, and its not on the list here, please leave a comment below and tell us about it. Free travel logbook online electronic tax logbook dryk. Nov 06, 2018 if youre the type to easily forget to keep your log book up to date, the creators of logbookme have some good news for you. This is why matrix offers all mx3 customers access to the best, stateoftheart automated sars tax logbook. Logbooks critical for diesel refunds george herald. If you are looking to create an excel logbook for sars and you want it to include the dates for working days only, you can easily create it in excel using the workday function. Fuel consumption log templates can be easily found on the internet. The businessuse percentage broadly is the business kilometres for the year divided by the total kilometres travelled obtained from odometer records.
Logbook for 01 march 2012 to 28 february 20 in pdf format. It helps you to decide whether you should invest in a new car. Without a logbook, you will not be able to claim a travel deduction. To help, you can download our free vehicle log book template. Calculate mileage and fuel expenses with vehicle log book for. Sars have thoughtfully provided an electronic travel elogbook here that you can download. Sars vehicle tax log book for the period 1 march 2011 to 29. Logbook 20 travel logbook for 1 march 2012 to 28 february 20 logbook for 01 march 2012 to 28 february 20 in excel format. Take your completed travel logbook together with all other supporting documents with. Download and print these mileage log templates that help you maintain records and obtain the total mileage for the purpose of mileage reimbursement or tax return.
The vehicle log book is perhaps one of the most important tools for your vehicle maintenance. Travel log book 2018 download here travel log book 2017 download here travel log book 2016 download here. Its important to keep a record of your trips for an accurate, detailed and sars. Things to be mindful of when using a log book include. Suitable for individuals who need to compile a vehicle logbook for income tax purposes and for businesses needing to manage a. Should the employee receive a new vehicle in the same cycle then they would report the mileage as per the. Buy now the rebate amount is based on a sample of 432 tracked drivers who logged at least 50 business trips in the 20152016 tax year. Remember to sms your cars kilometre reading as on 28 february 2019 to your own cell phone for safe keeping. Sars has a log book template available on their website which is available to all. Daily business travel records south african revenue service travel logbook 2014. Collect your free travel logbook for sars here it is compulsory to keep a logbook for south african revenue services to submit a claim for your vehicle expenses on year end. For example, a car with a value of r250 000 with 20 000 business kilometres travelled, could result in a payment to sars of r15 892 at the end of the year.
Can i claim and how does it work what must i claim and what do i get back. Gps log book sars travel logbook za 1 of 2 sars vehicle tax log book for the period 1 march 2011 to 29 february 2012. If you are making a log book of this kind, its time to cut the pressure and hassle. As said above use the same headings and keep all the required information eg reason for trip where business.
Travel logbook for 1 march 2012 to 28 february 20 sa. Travel elog book sars logbook used to claim a deduction on. It is compulsory to keep a logbook for south african revenue services to submit a claim for your vehicle expenses on year end. Matrix understands that keeping track of your trips can be a little bit tiresome. Calculate mileage and fuel expenses with vehicle log book. Please note that you only need to provide this information once.